Final Minutes

Meeting of Moorings Cluster Association

2 December 2001

Present:         Tim Cohn, Erin Frawley, Frank Best, Carol Matthews, Bill Berkson, Ron Taylor, Andrew Nachison, Karen Compton

Absent:          Bill Jackman, Pat Lenz

Meeting Notes (start at 10:45 a.m.):

Handout of Agenda and General Discussion (all)

Minutes (Tim)

  1. Andrew moved to approve November minutes; Carol Second; Approved unanimously.

Snow Removal (Bill):

  1. Cluster has signed contract with Peters for snow removal;
  2. –Issue about excessive sanding, possibly also with other issues with efficiency;
  3. –Cluster needs to decide what we want, and communicate it to Peters.
  4. Decision:  We will sand, but communicate concern about excessive sand. Cluster President will coordinate requirements with Peters.

Note: Need to mark speed bumps (to clarify possible liability issue); Also need to discuss with Peters about sanding.

Cluster Website Issues (Tim)

  1. What should be on page?
  2. What should be kept private?
  3. Should we send out a flyer notifying the members that there is a website and find out if they want their email addresses listed in the directory?

Decision:  No email addresses should be put on website without permission.

Note:  According to RA, Minutes must be sent out via paper.

Note:  Board minutes go to Board members and Cluster residents who request them;  annual minutes go to entire Cluster.

Cluster Sign (Bill)

  1. Bill has had conversation with Art Lambert, Eric Landberg
  2. Kellys are concerned about sign
  3. Question:  Where to position the sign?
    1. By the road
    2. Beside the sidewalk
    3. Conclusion:  Looks much better by the sidewalk (more secure, etc.)
    4. Apparently Joan Kelly now likes sign, and prefers it in between Moorings and Waters Edge Lane – midway.
  4. Sign Issue (General Discussion)
    1. Do we have too many signs?
    2. Is the sign too big?
    3. Do words (“Moorings Cluster”, “no outlet”) surrounding heron appear “commercial”?

                                                     i.     No:  Expensive signs do not look “commercial”

                                                       ii.     Yes:

    1. Process Question:  Is it possible for a committee (the Board) to design a sign?
  1. Should we appoint a committee to think out the signage issue for the entire Cluster;  a comprehensive solution?
    1. Reduce clutter of signage
    2. Common visual identity (which might unify the Cluster)
    3. Signage policies for the Cluster
    4. Including House Numbers.
  2. Tim moves to appoint a committee to review signage policies, including house numbers, throughout the Cluster.  Frank second;  Passes unanimously.
  3. Frank moves to nominate Ron Taylor to chair Committee; Bill Berkson Joan Kelly, and Erin Frawley to serve as Committee members.  The Committee is instructed to consult with former sign committee members.  Tim second.

Treasurer’s Report (Frank)

  1. No formal report
  2. Aminoff delinquency
    1. No payment has been received;
    2. Ron has lien form, which needs to be filled out and taken to Fairfax County courthouse.
    3. Discussion of Cluster procedures and laws related to liens; notification, timing, etc.
    4. Tim moves to hire a lawyer to deal with the Aminoff delinquency.  Erin second; passes unanimously.
    5. Carol was requested to ask Cal Larson for his advice about the lien.
  3. Barberries and renewal of landscaping contract
    1. Should Cluster hire woman (who worked for Cluster last year) to take care of barberries?
    2. Should we renew contract with Cardinal?

                                                     i.     Karen Compton not happy;  also, report that Windemere has fired Cardinal

                                                       ii.     Note: Contract with landscaper should require trimming of ivy at least three times per year.

                                                        iii.     Note: Lanscaper should pick up twigs that fall from Weeping Willow when they mow.

                                                        iv.     Note:  Mulching perhaps should be moved from landscaping contractor to barberry contractor, both to save money and ensure that the job gets done.

    1. Frank moves that all landscaping and groundskeeping contracts be directed to Chair of grounds committee for review with expected report back at January Meeting.

Issues Related to Cluster Condition (Karen)

  1. Issue: Drainage from Windemere floods O’Malley house (Karen)
    1. Note:  All Board members to inspect situation
  2. Curb Painting (Karen)
    1. Note: Board members to inspect situation
  3. Alligatoring in pavement near parking areas (Karen)
  4. Grounds:  Willow tree, others, may need some care
    1. Cardinal has always done tree trimming
    2. Suggestion that Willow needs inspecting by arborist
    3. Fir trees may be stressed because of drought
  5. Tot Lot needs mulching (Karen)
    1. Possibly get tree people to apply wood chips
    2. Note:  Head of grounds Committee is Eric Lamberg
  6. Lights on Moorings Not Working (Karen)
    1. Still not working
    2. Electricians say lights and poles OK
    3. Electric Company says they’re not.
    4. Decision: Frank and Tim will inspect poles
  7. Retaining walls need to be inspected
    1. We will need to inspect them.
  1. Reserve Fund (Frank)
    1. --No report
  1. Next Meeting (Bill)
    1. Sunday, 13 January 2001, at Bill’s house.
  1. Motion to Adjourn (Tim)  12:25 a.m.

--Minutes submitted by Tim Cohn, 2 December 2001