Final Minutes

Meeting of Moorings Cluster Association

3 November 2001

Present:         Tim Cohn, Erin Frawley, Frank Best, Carol Matthews, Bill Berkson, Ron Taylor, Andrew Nachison

Absent:          Bill Jackman, Pat Lenz

Meeting Notes:

1. General discussion related to Cluster: Tim Cohn offers to create home page for Cluster (costs are expected to be minimal).
2. Proposed (and accepted) process for conducting this meeting.
1. Bill Berkson agrees to serve as president pro tem
2. Tim Cohn agrees to serve as secretary pro tem
3. Ron Taylor read the minutes, noting some previous misunderstandings
1. –It has been noted that there have been erroneous statements related to minutes
2. Minutes from October 13, 2001 accepted as is.
4. Nominations Issues: Tim Cohn moved the following slate, Berkson second:
1. President: Bill Berkson
2. Vice President: Bill Jackman
3. Treasurer: Frank Best
4. Secretary: Tim Cohn

--The slate passed unanimously.

--Bill Berkson noted that Tim Cohn agrees to assume Presidency next year.

5. Other Issues that need to be addressed today (i.e. Agenda items)
1. Snow removal (bids received from various companies)
2. Watering plants (despite to delay planting)
3. Schedule next meeting
4. Reserve proposals: Need for committee to address reserve issues
5. Cluster documents need to be distributed: Tim Cohn will create home page.

                                                     i.     Issues: Does everyone have internet? Legally we may have to use paper, bulletin boards, etc.

                                                       ii.     Suggestion: Create bulletin board by tot lot.

6. Aminoff delinquency (debt to Cluster approximately $600)
7. Discussion related to curb painting
5. Discussion of Snow removal
1. Need to select firm with appropriate insurance
2. Motion: Andrew moves to authorize Bill to sign contract with same company as last year or with one of other companies if appropriate. Tim second. Motion passes unanimously.
3. Ron will create matrix comparing proposals.
4. Erin, Carol and Ron will review proposals.
6. Watering Plants
1. Block representatives need to notify neighbors to water plants as needed.
7. Next Meeting
1. Meeting chez Bill Berkson: Sunday, 2 December 2001, 10:30 a.m.
2. Generally: Meetings will be first Sunday of each month at 10:30 a.m.
3. Motion: Bill moves to schedule meetings first Sunday of each month. Tim second. Passes unanimously.
4. Board agrees to send flyer to Cluster with info on meetings
8. Committee to Address Reserve Issues
1. Ron and Frank to look into reserve issues and make recommendation at next meeting for professional review of Cluster reserve needs.
9. Aminoff Delinquency
1. Iss ue is non-payment: Outstanding assessment is $623.44 as of 1 November 2001.
2. Discussion of various background issues of questionable relevance (begins 15 years ago with “trespassing lights”, fences, phone calls, … long history).
3. Proposal was received from Aminoffs at last meeting to “resolve” issues
4. Ron has drafted letter to Jean and Yon Aminoff.
5. Ron reviewed Cluster’s procedure for dealing with delinquency.

                                                     i.     Send letter

                                                       ii.     Place lien on property

6. Board will follow Cluster procedures as usual.
10. Curb Painting
1. Issue may be small; will be left to next meeting if appropriate.
11. Motion to Adjourn at 10:48

General Issues

--Minutes submitted by Tim Cohn 11/03/01