Moorings Cluster Association

Moorings Cluster Association
Board of Directors Meeting
8 March 2003 at 1646 Waters Edge Lane

Present: Tim Cohn, Carol Matthews, Frank Best, Bill Berkson, Pat Lenz, Andrew Nachison

Absent: Erik Landberg, Robyn Spence

Meeting called to order 10:40 a.m.

Approval of 8 February 2003 minutes

Frank Best moved to approve without amendment. Seconded and passed without objection

President's Report

Lights: Kolb electric has done some work on Moorings Drive. Tim is awaiting proposals for a long-term contract for Kolb to take over maintenance of the lights
Trash/Recycling: There was another missed recycling pickup due to snow. Question for further study/discussion: should we have a clearer policy on what to do when there's a missed pickup?
Insurance: Tim has requested new proposals for Cluster insurance, which has not been updated in 13 years.
Legal issues: Steve Jacobsen at Reston Association believes the Cluster should have an established relationship with a Cluster attorney. Tim is seeking proposals. Tim also confirmed that the Cluster is properly registered with the VA State Corporations Commission; Jacobsen also advised that one reason for having a lawyer is to make sure the Cluster remains in compliance with the Virginia Property Owners Association Act, which changes periodically
Reserves: Steve Jacobsen at RA believes we have adequate reserves.

Treasurer's Report

Snow removal is over budget
A resident stopped payment Nov. 26, 2002, on a cluster dues check paid on Nov. 21, 2002.
Taxes: We need to make the 2000 federal payment; it appears we have not paid state taxes in the last three years; Frank will do our 2002 federal taxes, sort out the state taxes and meet with the audit committee.
2003-4 Budget: Pat Lenz noted that grounds expenses likely will be higher due to winter damage; Tim said it appeared there is no need to increase dues.
Reserve Plan: Frank Cahoon received two proposals for professional reviews of the cluster's 20 Year Reserve Plan.
Motion: Bill Berkson moved we accept Frank Cahoon's recommendation that we hired James G.Mason to conduct the review for $1,400. Seconded, approved without objection.

Cluster Signs and Directory

Signs: No news on house numbers. We're awaiting bids fro two firms on the new cluster and fire lane signs. Those bids should include the cost of removing and hauling 17 current fire lane signs.
Directory: Bill will work on a few corrections
Tim will ask his son to add a form to the cluster Web site so homeowners can submit changes and updates to their records

Grounds

Tim, Frank and Andrew will look at and evaluate maintenance needs in the playground.
Grounds expenses will be higher due to winter damage, but we should be able to maintain the overall grounds budget by spending less on tree maintenance.
We're awaiting bid(s) to take over the barberry maintenance work previously done by Blooming Spaces

New Business

Frank suggests we need a snow management plan to make sure plows can remove snow on Waters Edge Lane. He'll draft a plan.

Special Cluster Meeting

Next board meeting: 10:30 a.m. Saturday, April 12 at Erik Landberg's.

Frank moved to adjourn. Seconded, approved without discussion. Meeting adjourned at 11:42 a.m.