Moorings Cluster Association

Moorings Cluster Association
Board of Directors Meeting
12 April 2003

Present: Tim Cohn, Robyn Spence, Erik Landberg, Carol Matthews, Frank Best, Frank Cahoon, Ron Taylor, Pat Lenz

Absent: Bill Berkson, Andrew Nachison

Approval of 8 and 18 March 2003 Minutes

Frank moved to approve minutes without amendment. Seconded and passed without objection.

Presidents Report (Tim Cohn)

24 March Special Meeting

Tim reports that there are no major issues from the special meeting.
Ron Taylor expressed concern that the estimated income from annual fees may be inaccurate. Treasurer and Ron to review transactions and to verify amount related to the estimate.
Neighborhood Watch need a new representative, as Pat Taylor has resigned.
A legal firm to act for the cluster has been selected
A motion passed to contact the national firm Troutman and Sanders LLP
President and Treasurer to contact lawyers Lucia Trigian and David Mercer who work for the firm.
Seconded and passed without objection.

Tot Lot Area

The weeping willow may need attention. Pat Lenz to seek advice from a friend. And report back at next cluster meeting.
Landscape committee asked to review damage to lawn due to wetness and to be addressed at the next meeting.
Frank moved to reimburse Bill Berkson $180 from the cluster administrative fee, being for a font for all the Cluster signs.
Seconded and passed without objection.

Treasurers Report:

30% of expected annual revenues have been received
Frank to instigate auto bill paying process for normal monthly payments
Correction of a $22 budget income error to $31,052
Outstanding debts will bring balance to $32,128
Concern re reconciling revenue and projected revenues to be resolved by next meeting.
Treasurer to investigate causes of discrepancy between annual expected revenues and those received in 2002.
Treasurer to file tax returns for 2002.
Erik Landberg moved to refer the issue with Lot 24, Block 2A to attorney.
Seconded and passed without objection.

Landscape Report

Two firms have given quotes for landscaping work but not enough detail to explain differences in estimated costs.
Mason and Mason contacted and updated their details and are prepared to present a 20 year reserve plan. Their proposal will void after a 90 day period. Includes a $1800 site survey and documentation.
They will attend for a one hour Board meeting to present the proposal (which they have done for two other clusters). Initially they will meet with 2 members from the committee.
Frank to contact the two clusters to make sure there has been no problems.
Carol moved to agree to proposal, second by Pat passed without objection.
Cardinal Landscaping continues with cluster work.
Jim Cole to be employed for maintenance contract.
Erik moved that contract for $2500 (Less than previous contractor) be signed. Seconded by Frank Best. Passed unopposed
Grounds committee is due to meet
Cluster clean up on Saturday 3 May 2003. Basketball backboard needs removal; sand needs to be cleared from roads. Frank Best to investigate road sweeping costs.
Frank Best moved to pay mulch contract with Cardinal for $995. Seconded and passed.
Pat to order Tot Lot woodchips and to be delivered prior to cluster clean up.
Ron Taylor to measure area for woodchips.

New Business.

Appreciation expressed to Art for arranging for Black Opal Tree Service to clean up fallen tree for $75. (1-800-CUT-TREE).
Trash Recycling not done. Tim called and recycling company and it was collected by 900am Saturday morning

Location of 14 June 2003 Cluster Meeting.

Motion to Adjourn at 11:42 AM

Minutes submitted by Robyn Spence, 2 June 2003