Minutes

Meeting of Moorings Cluster Association

13 January 2002

Present:          Tim Cohn, Erin Frawley, Frank Best, Bill Berkson, Ron Taylor, Bill Jackman, Eric Landberg

Absent:           Pat Lenz, Andrew Nachison, Carol Matthews

Meeting Notes

Meeting called to order at 4:00 p.m.

Handout of Agenda and General Discussion (all)

Approval of December Minutes (Bill B.)

  1. December minutes approved unanimously following amendment. Tim will post final December minutes on website.

TreasurerÕs Report (Frank):

  1. Tax Preparation: Stephen Schneider has submitted a bill to MCA for $750 for helping prepare the 1999 and 2000 MCA tax returns.  The amount seemed excessive, particularly in light of a $150 penalty that MCA was required to pay IRS (for non/late payment; paid 18 December 2001).  Apparently the annual Cluster ÒreturnÓ amounts to one piece of paper.  The BOD asked the MCA Treasurer to make recommendations at our next meeting on how best to deal with tax issues in the future, and approved payment of Schneider bill.
  2. Reserve Fund: (no formal report; still being investigated)
  3. Contract Renewals:
    1. Decision has been made to renew contract with Blooming Spaces for care of barberry plantings.
    2. Decision made to renew contract with Cardinal.  Apparently, following further investigation, it appears there are no major outstanding issues with CardinalÕs performance.
  4. Dues Delinquency
    1. No money was received from Aminoffs for most recent quarterly payment.
    2. MCA Treasurer (and Carol) talked with Cal Larsen about issue
    3. Apparently dues are implicitly secured by Aminoff property already.  However, placement of lien will ensure MCAÕs position among creditors (the order of creditors can become an issue in a bankruptcy situation).
    4. Treasurer will send letter recommended by counsel to Aminoffs

Cluster Maintenance (Tim and Frank)

  1. Retaining Walls:  Tim and Frank inspected MCA retaining walls in parking areas.  In their judgment, the walls are showing signs of rot in some places but they are not in danger of imminent failure.  The walls should be re-inspected next year.  However, there is a need to cut the brush in the areas surrounding the walls to prevent the roots from damaging the walls.
  2. Water flooding OÕMalley house:  Erin inspected the area, and reported that there does not appear to be a serious problem.  However, the conditions may be worse during and immediately following rain.  The BOD requested that Erin re-inspect under wet conditions.
  3. Lights on Moorings Drive:  The light in front of the Badillo house is still out, possibly due to a damaged under-slab power line.  Erin agreed to call Steve Jacobsen of RA to get name of contact at Dominion Power (formerly VEPCO).  Erin will call Dominion about correcting problem.

Review of Cluster Rules and Regulations (Ron) 

  1. BOD members were asked to review the ClusterÕs Rules and Regulations (on website) to see if any changes or updates are needed.  In particular, BOD members are to consider the need for:
    1. Cluster Speed Limit
    2. Dog leash rule
    3. Dog pooper-scooper rule

Meeting Schedule (Bill B.)

  1. The BOD will meet on the following:

6 February 2002, 7:30 p.m., at Bill JackmanÕs house (1622 Waters Edge Lane)

6 March 2002, 7:30 p.m., at Bill BerksonÕs house (1618 Waters Edge Lane)

  1. The spring MCA meeting will be held during the week of March 11-14 at the Good Shepherd Lutheran Church. Tim will check with the church to determine when the church is available.

Cluster Signage (Bill B. and Ron)

  1. Signage Committee has met four times since December  BOD meeting.  The Committee has taken photographs of signs and signage, and created wording for sign at MC entrance.  After considering alternatives, Committee decided on a general design for entrance sign.
  2. Tim moved (Bill J. second) to approve the general sign design and authorize a Committee made up of Art, Ron and Bill to finalize the design and location. Motion passed unanimously.
    1. It was noted that a maximum of $1700 has been authorized for the sign.
  1. Signage Committee will report on other signage issues at a future BOD meeting.

Landscaping (Bill B.)

  1. A number of landscaping and grounds issues need attention, and there is a sense that the Cluster needs to re-energize its Grounds Committee.  In particular, the following items were identified:
    1. There is a need for tree trimming throughout the Cluster, particularly around Cluster entrance.
    2. There is a need to conduct an inventory of Cluster trees.
    3. There is a need to landscape the Òbutterfly gardenÓ area.
  2. The BOD needs Grounds Committee budget estimates for next FY by 6 February 2002.

Motion to Adjourn (Tim)  5:24 p.m.

--Minutes submitted by Tim Cohn, 13 January 2002