Absent: Frank Best
Moved to approve minutes without amendment. Seconded without objection.
President's Report (Tim Cohn)
Matter of rubbish removal and recycling.
Concern over late pickups and 4/5 recycling collection particularly in the Moorings Cluster.
Tim to contact contracted firm Northern VA , by phone to rectify situation.
Noted that snow removal completed in an effective manner.
Treasurers Report:
Contract Renewal with Cardinal
Landscaping
Motion moved to renew existing contract with Cardinal Landscaping.
A second contract may be required for mulching, pruning etc To be investigated
Carol suggested investigating the work and costs of Lake View Condominiums
landscaping contractor compared to Cardinal Landscaping.
Landscape committee to request
proposal from Cardinal Landscape.
Of concern was the barberry plants which although hardy can be a nuisance
in some parking zones.
Noted was that
landscaping in sign area needs to be managed differently due to reduced light
conditions.
Bill
Berkson reports that DRB has approved new sign with the stipulation that the
sign should be no higher than 4 feet off the ground and suggested appropriate
evergreen shrubs at base of
poles. Bill will be writing for fire department approval for replacement of
existing signs with DRB approved signs.
Bill
also has the name of a manufacturer supplied by the DRB who may be able to
supply house numbers at a reasonable cost. Bill to contact manufacturer.
Erik Landberg reports that the cluster is in good shape following ice storm. No damage visible at this time.
Tim raised concern over the safety in the area where night lighting remains a problem. Andrew Nachison volunteered to follow up with phone call to VA Dominion to repair possible faulty wiring. Galaxy report that no electricity is being supplied to light pole. Tim to supply VA Dominion phone number
Andrew will also investigate the replacement of light bulbs on cluster street lights particularly near signs for improved visibility.
New Business.
1. Carol raised concern over leaves being dumped into the street by residents and blowing onto conjoining properties which have already been cleared and bagged.
In addition the matter of clearing and dumping snow which may adversely affect conjoining properties.
Tim to include this matter in a new flyer called 'Guidelines for Living in the Cluster'.
Which will include frequently asked questions and names and address and phones numbers of cluster residents (with approval from involved residents). This list to be created by Bill Berkson following data being gathered by block representatives.
Tim to ask block representatives to contact residents.
Erik Lanberg suggested that the flyer also contain the name and contact number of good contractors in the area.
Bill suggested gathering email addresses in addition for the distribution of cluster information which can be posted to residents on 'blind' copies. These addresses will not be used on the cluster website but remain strictly private.
2. The matter of cluster audit was raised. Erik Landberg has discussed matter with an accountant who states that an audit procedure by members is OK. Bill moved a motion that an Audit Committee be established with two to three volunteers to complete an audit for use by the treasurer.
President to appoint members to committee.
Motion seconded by Andrew Nachison. Motion passed without objection
Tim to appoint Erik Landberg and Ron Taylor as committee members.
Location of 11 January 2002 Cluster Meeting .
Venue Andrew Nachison
1672 Moorings Drive
Reston VA
Time 10.30 am
Motion to Adjourn (Andrew Nachison), seconded Carol.
Minutes submitted by Robyn Spence, 14 December 2002