Draft MINUTES

Moorings Cluster Association

Board of Directors Meeting

23 August 2003

Present: Tim Cohn, Erik Landberg, Frank Best, Andrew Nachison, Bill Berkson, Pat Lenz, Carol Matthews, Ron Taylor

Absent: Robyn Spence

Approval of 14 June 2003 Minutes

Frank Best moved to approve minutes with amendments. Seconded and passed without objection

HOME OWNERS FORUM

Carol Matthews expressed kudos for neighbors' assistance in helping with cleanups.

Presidents Report (Tim Cohn)

• Neighborhood Watch is still seeking a representative from the Cluster. Ron Taylor again suggested that it was probably appropriate for a BoD member to keep in touch with NW. Carol Matthews (?) volunteered to represent Cluster.
• Recycling bins are expected to be delivered shortly by BFI.
• Kolb Electric has looked at our three non-functioning lights on Moorings. They are receiving no power. Kolb recommends replacing power line. This would be extremely expensive, and it is Dominion Electric's responsibility to maintain lines. We have called, but apparently we are a very low priority for Dominion. Frank suggested sending a letter to Dominion reminding them of security concerns, parking, etc.,. Ron agreed to pursue this issue with Dominion.
• New Treasurer: Jack and Laurie Corky have agreed to serve as Cluster treasurers. Several suggestions about use of Quicken, hiring of a professional accountant, etc.

Treasurers Report

See attached report

• BFI has increased fees to $13.00/home-month. This appears to be permitted under escalator clause in BFI contract.
• On our instructions, Troutman Sanders has begun legal action against unpaid account related to lot 24 Block 2A. Balance due is now $1992.
• In addition to the preceding, two homeowners are now at least one quarter behind in their quarterly payments.

Reserve Report

• Mason & Mason has delivered a draft report on the adequacy of the Cluster reserves.
• Although in general the report seems good, there are a number of minor errors which need to be corrected.
• Ron Taylor agreed to handle communication and correction of report.
• All BoD members are instructed to send their comments on the reserve report to Ron by 7 September 2003.

Question: Should Cluster trees be identified as reserve items?

Grounds Report

• Sign plantings at end of Cluster present problems because "doggie bags" are located on back of signs.
• Large poison ivy infestation at west end of Cluster to be treated with RoundUp.
• The Willow: Based on expert advice, the tree does not require any cutting back at this time. Two tree experts have rendered concurring opinions. However, tree needs to be reinspected annually.
• Dogwoods along Waters Edge Lane to be evaluated.

Annual Meeting

• Tim requested items for discussion at Annual Meeting.
• Time and place for AM discussed. Agreed to try to Tuesday night in early October at RCC in Lake Anne.
• Tim to reserve room.

New Business

Ron and Erik suggested meeting with Frank and clarifying the Cluster books before new Treasurers' assume duites. Tim suggested use of a professional auditor, if appropriate.

Location and Time of Net Meeting (TBD)

Motion to Adjourn at 11:35 a.m.

Minutes submitted by Erik Landberg and Tim Cohn, 13 September 2003.