Minutes

Meeting of Moorings Cluster Association Board

6 March 2002

 

 

Present:          Tim Cohn, Pat Lenz, Bill Berkson, Ron Taylor, Bill Jackman, Carol Matthews

Absent:           Erin Frawley, Frank Best, Andrew Nachison

 

 

Meeting Notes

Meeting called to order at 7:35 p.m.

Handout of Agenda and General Discussion (all)

 

Approval of February Minutes (Tim)

  1. February minutes approved unanimously without amendment. Tim will post final February minutes on website.

 

TreasurerÍs Report (Bill B.):

  1. Contract Signings:
    1. Bill B. signed contract with Blooming Spaces
    2. Bill B. signed contract with Cardinal
  2. No report on update on delinquencies

 

Rescheduling of Cluster Meeting (formerly March 12)

  1. Issue:  We are required to provide 10-50 days notice in writing.  This has not been done.
  2. Tim will talk with Church to find time on March 18th.  (We may have to use alternative location is Church is unavailable).
  3. Tim to call Frank and ensure his presence at meeting.
  4. Tim to send out written notices to Cluster membership at least 10 days before meeting.

 

Sign and Logo Report

  1. Sign has been pproved by DRB (funding was already approved by Cluster). 
  2. Other signage issues to be discussed at November meeting.
  3. Tim reported that Art Lambert has given permission to use his heron on Cluster website.
  4. Board formally adopts Art LambertÍs heron as the Cluster Logo.

 

Budget Items

  1. Bill B. reports that we have received bids (collected by Art Lambert) for tree work from several arborists.  Bids are all below $3000 for similar work related to Willow Tree and other Cluster trees.
  2. Trees: Tim moves that we budget $3000 for trees.  Seconded.  Approved.
  3. Mulching: Tim moves that we budget $1500 for mulching.  Seconded. Approved.
  4. Final Budget:
    1. Frank to prepare a comprehensive budget for the Cluster by March12 to be distributed to all Board members. 
    2. Tim to check with Board Members to determine if they approve the proposed budget items.

 

Playground Woodchips

1.     Erin reported (through Tim) that she got 3 bids for playground-grade woodchips. ñPeter's Landscape charged $700.  Cardinal charged $200 and In Care of Trees will dump playground woodchips for Free.  They won't spread them however.

2.     The Board enthusiastically endorsed use of free mulch.

 

Lights on Moorings

Erin reported (through Tim) that she spoke to the Reston association about the non-functional light on Moorings and she now has the name of the ñmaster of the 1960s street lightsî.  He doesn't fix them but keeps out of date parts, etc.. He should be able to give us a name of an electrician who can check our light out.

 

Grounds Committee

Eric informed the Board that he would like to distribute a sheet describing Grounds Committee recommendations at the Cluster Meeting.

 

Items for Cluster Meeting Agenda

A tentative list of items for the Cluster Meeting Agenda was suggested, including:

a.     Report from Sign Committee

b.     Budget

c.     Report from Grounds Committee

d.     Report on Cluster Website

e.     Report on Inspection of Infrastructure

It was also noted that:

a.     We may need to distribute minutes from last meeting with notice.

b.     We are not having any reserve funds budgeted (same as last year)

 

Future Board Meetings

Saturday April 27th at 10:00 a.m. (Site to be determined)

Saturday June 1st at 10:00 a.m. . (Site to be determined)

 

Discussion Related to Notification/Communication

Need to notify Cluster residents about time of Board Meetings

Need to provide cluster residents with list of Board Members

 

Motion to Adjourn (Tim)  8:50 p.m.

 

--Minutes submitted by Tim Cohn, 6 March 2002